Review Treatments

Academic Amnesty, Repeated Courses, Audited Courses, Incompletes, Developmental/Remedial Courses, English as a Second Language Courses (ESOL), Credits by Examination, Non-punitive grades, Pass/Fail Grades, Withdrawals

The following table is a breakdown of how each type of course or credit is treated in the review.

	Cumulative GPA Component	Completion Rate Component	Maximum Timeframe Component
Academic Amnesty	Y	Y	Y
Repeat Courses	Y	Y	Y
Transfer Credits	N	Y	Y
Consortium Credits	N	Y	Y
Developmental/Remedial/ESOL	Y	Y	Y
Incompletes	Y	Y	Y
Audit Courses	N	N	N
Non-punitive Grades	N	Y	Y
Pass/Fail Grades	N	Y	Y
Withdrawals	N	Y	Y

Academic Amnesty

Students who are granted academic amnesty should be aware that previous grades will be used to evaluate Satisfactory Academic Progress (Quantitative and Qualitative) for financial aid purposes even though they are not included in the new academic grade point average. The repeat course policy applies to courses under academic amnesty.

For more information on academic amnesty, refer to your MCC’s academic catalog.

Repeat Courses

For one time only, financial aid will cover a repeated course that has been previously passed (and paid for with financial aid funds). For this purpose, passed means any grade higher than an “F,” regardless of any program requirement of a higher qualitative grade.

Financial aid funds may be used repeatedly to pay for a course if the student failed/withdrew. However, if a student passed a course once, and uses financial aid funds for retaking it and fails, that failure counts as their paid retake. The student may not be paid for retaking the course a third time. Credit for a course can only be earned one time. Only the most recent attempt of the repeated course is counted in the Cumulative GPA and the quantitative earned credits. Attempted credits are always part of the quantitative calculation.

Transfer Credits

Credits that are transferred in from another institution will be excluded from the student’s cumulative GPA. However, they will be included in the calculation for the maximum timeframe and completion rate components.

Consortium Credits

All courses taken at an institution other than the home institution through an official consortium are included in the calculation for completion rate and maximum timeframe components but are excluded from the student’s cumulative GPA component.

Developmental / Remedial / ESOL Credits

Credits from these courses may be included in the calculations for all three components of the satisfactory academic progress review. A student is eligible for up to 24 credit hours of federal student aid in this category. ESOL credits are not counted against the 24 credit hour limitation. These courses may be removed from the quantitative and maximum timeframe calculations, but never from the qualitative calculation.

Incompletes

Incompletes must generally resolved by the end of the third week of the semester following the receipt of the incomplete grade. If not, the grade is either automatically changed to an “F” or is considered to be an “F” for all components of the satisfactory academic progress review.

Audit Courses

Financial Aid does not cover any courses a student audits. Further, audit courses are not included for any of the calculated components.

Credit By Examination

Financial Aid does not pay for credit by examination. Credit by Examination is included in the maximum timeframe and completion rate components of Satisfactory Academic Progress but is not included in the cumulative GPA component.

Non-punitive Grades

Non-punitive grades will not impact the cumulative GPA component of a student’s SAP status. However, they will be included in the calculation of the maximum timeframe and the completion rate components.

Pass / Non-Pass Grades

Pass/Non-Pass grades will not impact the cumulative GPA component of a student’s SAP status. However, they will be included in the calculation of the maximum timeframe and the completion rate components.

Withdrawals

Withdrawals will not impact the cumulative GPA component of a student’s SAP status. However, they will be included in the calculation of the maximum timeframe and the completion rate components.

For further information about the Financial Aid Satisfactory Academic Progress policy, please contact the Financial Aid Office.

Change of Program

A student who changes their academic program may request an appeal in that determination if they have changed programs while enrolled at their current college. If this appeal is taken up, then only those courses applicable to the new program will be evaluated for the Completion Rate and CGPA components. However, all courses attempted will be evaluated for the Maximum Timeframe Component. If under these circumstances the student is making SAP, the student will regain eligibility for student aid. If under these circumstances the student is not making SAP, the student will not regain eligibility for student aid at this time. For further information about the Financial Aid Satisfactory Academic Progress policy, please contact the Financial Aid Office.